Admissions Policy

Dance Tours provides Open Access dance education courses designed to cater to students of all ages and levels.

Students are required to maintain a mature attitude throughout the course to ensure an enjoyable and productive experience for all attendees. If a student does not abide by this regulation, they may be asked to leave without refund.

Each student will receive the same level of individual care and instruction from our guest teachers throughout the course.

Dance Tours registrations are taken in order of enrolment.

Below are the routes to attend a Dance Tours Workshop.

Routes to attend a Dance Tours Workshop:
• Students must apply online for workshops. Workshops are based on a first come first serve. All applications will be processed in the order they are received and upon receipt of payment.
• Auditions may be taken in some locations around the world, details of these will be made available on Dance Tours website.
• Applicants seen around the world or at various dance competitions may be invited to attend.
• In addition to these, a number of scholarships may be provided for students attending previous Dance Tours workshops at the directors discretion, details of these will be made available from Dance Tours.
• Some students may win scholarships to attend a place at our workshops at these various competitions.


Application Process
• Applicants must complete a Dance Tours workshop ’Application Form’ online. The ‘Application Form’ must be returned to Dance Tours No latter than 1 week prior to the start of the workshop. The ‘Application Form’ must be sent with proof of payment for the correct amount of the workshop you are applying for. (You must be 18 years of age and over to submit an ‘Application Form’ to Dance Tours).
• Once Dance Tours has confirmed your payment and has approved your ‘Application Form’ you will receive an email from them confirming your place on the course. In this email you will receive: a receipt of payment confirming you have paid the entire course fee in full, along with a ’Student Information Pack' containing (1). a prospective schedule and (2) any relevant information you will need to attend the event.



• Applicants will receive an updated ‘schedule’ 1 weeks prior to the commencement of the workshop. (The final schedule will be made available on the first day of the workshop).

By submitting your ‘Application Form’ to Dance Tours you acknowledge you have read Dance Tours ‘Terms & Conditions’, ‘General Guidelines’ and ‘General Policies’ on our website. You acknowledge you are physically fit and able to participate in the course. You are responsible for your own property and attend classes at your own risk. You authorise Dance Tours in case of emergency, to seek medical assistance for you or your child. You are in agreement with Dance Tours Media disclaimer allowing Dance Tours permission to photo and record you or your child.

You acknowledge and understand that Dance Tours reserves the right to retain all or part of an individual’s course fee in the event an applicant withdraws.

Aim

The Aim of Dance Tours is to:
• Promote dance to the masses as an art form.
• Promote dance to the masses as a way to keep healthy and fit.
• Promote dance as a vehicle for experiencing international cultural tourism.
• Promote self-discipline and good behaviour as the norm.
• Encourage students without discrimination to learn.
• To develop as a person,
• Make progress,
• Work hard,
• Think for themselves,
• To support each other and to co-operate with both staff and their peers.

Responsibilities
We expect students to take responsibility for themselves, work hard, avoid aggressive or bullying behaviour, put their point of view sensibly, accept Dance Tours rules and the constructive criticism or correction of it’s Teachers and Staff, learn to deal with things when they go wrong, work in partnership with teachers and other staff to develop their own abilities and ideas and to think and work creatively.

Members of staff
All members of staff are expected to promote good behaviour and respect for others. In part they will do this by themselves adhering to high standards of practice in their dealings with students, other members of staff, parents, Directors and others visiting or in contact with Dance Tours. Well-planned and suitably challenging lessons make a major contribution to good discipline, as does applying all rewards and sanctions fairly and consistently. All members of staff have the power to report or discipline students whose behaviour is unacceptable, who break Dance Tours rules or who fail to follow a reasonable instruction. All members of staff are expected to promote self-discipline amongst students and to deal appropriately with any unacceptable behaviour.

To a large extent, good behaviour in a studio depends on the teacher. Students will behave better if they feel that they have clear tasks which they are capable of achieving, and if they can take some responsibility for their own learning. Good discipline is greatly assisted by good organisation.

Few problems arise when teachers:
• Are on time and lessons are properly prepared
• Clearly know what they are doing and how they intend to do it
• Are confident of their own knowledge and understanding
• Set high standards
• Set work which is appropriate to the students’ abilities
• Set work regularly
• Give clear instructions about when work is to be done and handed in
• Ensure that materials needed for the lesson are ready and easily available
• Keep external interruptions to a minimum
• Give students regular feedback on their progress.

Director
The Directors are responsible for setting the general principles that inform Dance Tours behaviour policy.

The Director’s role is to decide and promote the standard of behaviour acceptable to Dance Tours taking account these principles, and to ensure that standards are maintained consistently throughout. The Managers and Teachers have the day- to-day responsibility for promoting good behaviour and maintaining discipline during the workshop, which will include establishing rewards and sanctions. The Director will provide guidance to members of staff on managing and improving students’ behaviour consistently and fairly, and support members of staff in disciplining students.

Allegations against teachers and other members of staff will be dealt with quickly, fairly and consistently in a way that protects the student and supports the person against whom the allegation is made. Every effort will be made to maintain confidentiality and guard against unwanted publicity while an allegation is being investigated. Suspension will not used as an automatic response when an allegation has been reported.

Policy of Supervision

The purpose of this policy is to offer guidance to all staff about the appropriate supervision of all students throughout the Workshop.

Staff have a duty of care to the students, which is based on the principle of loco parentis (Latin for "in the place of a parent"). This can be thought of the standard of care expected of prudent parents in the care of their children.

In order for staff to carry out their duties effectively they must be given the resources to;
• Express in systematic terms or as a formula the overall aims and objectives of Dance Tours for their implementation.
• Carry out their professional duties effectively.
• Ensure the maintenance of good order and discipline at all times when students are present on Dance Tours premises or elsewhere and whenever the students are engaged in authorised Dance Tours activities whether on Dance Tours premises or elsewhere.
• Make arrangements for the security and effective supervision of the Dance Tours hired venues and it’s contents.

Negligence
If a claim for negligence is brought against a member of staff it is important to be able to show that a structured supervision plan exists, is known and understood by all involved, and that adequate care was being exercised at the time of the incident. High standards of supervision must be maintained at all times.

Any injury to a student would not in itself be grounds for a successful action against a member of staff. It is necessary to show that there has been negligence by Dance Tours that has resulted in the injury sustained by the students. The employer is responsible for any negligent acts of their employees committed in the course of their employment. However if anything happened to a student, the cause of which could be attributed to some lapse in the standard of appropriate care, the member of staff could incur some legal liability.

Dance Only Staff requirements
• All Staff are required to sign in and out and to wear an identification badge.
• All visitors are expected to sign in and out.
• Visitors are required to wear a temporary identification badge.
• All staff should check strangers on the premises and report to Dance Tours if there is a concern. Parents are not allowed to approach children from other families to sort out disputes or arguments. Staff should report any concerns to Dance Tours.

VISITORS
The management of visitors should be subject to a rigorous risk assessment and the risks managed accordingly each of the Dance Tours events has different visitor arrangements.


• All visitors will need to be given safety information including fire evacuation arrangements.
• All visitors are dealt with at Reception and are asked to sign in and out and are accompanied in the building as necessary. They are issued with a visitor badge.
• There are specific times of the day when no persons are allowed in areas.

Dance & Tourism Staff requirements
• All Staff are required to sign in and out and to wear an identification badge.
• All visitors are expected to sign in and out.
• Visitors are required to wear a temporary identification badge.
• All staff should check strangers on the premises and report to Dance Tours if there is a concern. Parents are not allowed to approach children from other families to sort out disputes or arguments. Staff should report any concerns to Dance Tours.
• A responsible homestay member will be in charge of supervising students living at Homestay accommodations.
• A named Dance Tours Coordinator will be in charge of supervising all Dance & Tourism students staying in private Hotel and Apartment Accommodation.
• A nominated representative from the group will be in charge of looking after the group staying in private facilities after hours.

Employees conveying students in private cars or minibuses;
It is recommended that, where possible, students should be transported in a coach, minibus or by public transport and that the use of private cars should be discouraged. More than one students or an accompanying adult must be in the vehicle. No student is allowed to be alone in a car with less than two adults at any given time.

Before allowing a member of staff to drive a minibus or to use his/her own car to transport students, the VC should check as appropriate that the member of staff:

• Has a satisfactory driving licence (employees must bring any endorsements to the attention of the Director).
• Has fully comprehensive insurance which covers use for the purposes of his/her employer's business.

Only those school employees who have attended and passed a formal minibus driving course and test should be allowed to drive minibuses or similar. Whenever employees are driving the risk assessment relevant to the trip must also address the problem of driver fatigue.

DRIVING
This policy sets out the arrangements for compliance with legislation relating to driver safety and outlines the responsibilities for ensuring the health, safety and welfare of drivers and passengers.

Responsibilities
It is the responsibility of all managers to ensure that risk assessments are carried out for all driving activities and that suitable control measures are implemented to eliminate or reduce the risks as low as reasonably practicable.

It is the responsibility of all staff that drives as part of their job and their line managers to ensure that these guidelines and policies are followed.

Risk Assessment
All managers responsible for those who drive as part of their role should assess the risks associated with driving and should consider measures to:


• Eliminate or reduce road travel (using alternative means of transport, telephone meetings, etc.);
• Prevent driver tiredness (planning journeys in advance to include appropriate rest breaks, raising staff awareness of what to do if they are tired, etc.)
• Promote safer driving (vehicle checks, incident reporting, etc.)
• Identify safer routes (avoiding peak periods and high risk areas)

Drivers should undertake personal risk assessment specific to the particular journey prior to starting out, and during the journey if any unexpected events occur (changes in weather conditions, etc.). Appropriate action should be taken as necessary. These assessments can be informal and do not need to be recorded.

Vehicle Suitability
All vehicles supplied to Dance Tours will be of a standard that is safe, reliable and fit for use. Drivers of all vehicles must ensure that they undertake regular (at least weekly) vehicle checks. Services and MOTs must be arranged as required to ensure that the vehicle remains roadworthy at all times.

Drivers who use their own vehicle at work should ensure that it is maintained in a safe, roadworthy and reliable condition at all times and arrange services, MOTs as required.

Driver Suitability
All drivers must hold a valid driving licence for the category of vehicle they are required to drive. Drivers who passed their test after 1 January 1997 are only permitted to drive a certain category of vehicle. Managers should check the licences of staff who are required to drive as part of their duties on appointment and annually thereafter.

Individual drivers who are aware of not being fit or competent to drive must notify their manager immediately. This includes the loss of a driving licence, worsening of a notifiable medical condition or short-term concerns such as being under the influence of drugs/alcohol, tiredness or illness.

Driver Training
All drivers should be made aware during their induction of their responsibilities when driving at work. Driver training needs should be considered by the line manager and training arranged as appropriate.

Policy on Allegations about a member of the Staff.

Any allegation of abuse made against a teacher or other member of staff, volunteer or co-ordinator, must be referred to the Director who will take up the matter. If an allegation is made about the Director, the Assistant Director must be informed.

What happens next?
Once an allegation or disclosure is received it will be treated seriously and will be taken up by the Director or the Assistant Director within 24 hours:

Principles
All allegations about members of staff will be dealt with according to the following principles:
• Best Performance 2012 - Theatre critic Mr. Bin Umino (On*Stage Newspaper)
• Put a risk assessment in place - Assess any urgent medical needs of the student and consider whether the student has suffered, or is likely to suffer significant harm.
• Safeguarding the student is paramount, but Dance Tours also has a duty of care towards its employees. The process should be well managed and carried out in a way that provides effective protection for the student and at the same time supports the person who is the subject of the allegation.
• Take any allegations to the Director of Dance Tours (or, if the allegation concerns the Director, then the allegations should be taken to the Assistant Director.
• The Director, the Assistant Director will consider whether the matter should be discussed with the child’s parents, guardian or carers.


The Director, the Assistant Director
• If there is an allegation against a member of staff, consider temporary suspension or changes to the schedule or accommodation.
• If there is cause to suspect that a student is at risk of significant harm or if the matter has been or needs to be referred to the police.
• Keep the person who is the subject of the allegation informed of the nature of the allegations and the progress of the case and consider what support is appropriate for the individual, including union representation or counselling.
• Establish a named contact for the student, parents, outside agencies and the person against whom the allegations are made, and inform them of the contact’s name and contact details.

Investigations should be fair, thorough, consistent and quick, and the response should be proportionate. The process should be transparent but confidential. The person about whom the allegation has been made should be told about the allegations and the progress of the case, and given a full opportunity to answer the allegation and make representation about it. Resignation and compromise agreements must not prevent an allegation being followed up.

Every effort should be made to maintain confidentiality and guard against unwanted publicity whilst an allegation is being considered or investigated.

Timescales
It is expected that 80 per cent of cases should be resolved within one month, 90 per cent within three months, and all but the most exceptional cases should be completed within 12 months. For those cases where it is clear immediately that the allegation is unfounded or malicious then it is expected that they should be resolved within one week. Where the initial consideration decides that the allegation does not involve a possible criminal offence it will be for the employer to deal with it, although if there are concerns about Child Protection, the employer should discuss with the correct authorities in this case. In such cases, if the nature of the allegation does not require formal disciplinary action, the Director should institute appropriate action within 3 working days. If a disciplinary hearing is required and can be held without further investigation, the hearing should be held within 15 working days.

Policy on Appropriate Physical Contact in Dance.

Contact
Teaching classical ballet is a physical activity and appropriate physical contact between students and teachers in class is essential to ballet training. Teachers will use their hands, and occasionally a foot or knee, to illustrate a concept to a student or to adjust parts of a student’s body (especially with the younger students). Ballet posture often requires adjusting the rib-cage and the buttock area simultaneously and it is sometimes necessary to touch the inner thigh, especially with younger students. In pas de deux classes, teachers will be demonstrating with students in ways which will involve supporting and lifting. In choreographic teaching, teachers demonstrate positions and movements to the students by moving parts of the students’ bodies and by moving dancers in relation to each other: this often involves a good deal of contact with students.

Dance Tours recognises that such physical contact is a potentially complex area; and it also fully recognises its responsibilities for safeguarding students and teachers and for protecting their welfare.

The following principles and procedures are in place to fulfil Dance Tours obligations:
• Contact by the teacher is made with particular awareness of the needs of each individual, to assist the young dancer in correcting placement.
• All teachers will treat any physical contact with due sensitivity and care
• Contact will not involve force or the use of any instrument
• Teachers will be mindful of location and avoid situations where they are isolated with a student; all classes should be held in studios and dance areas
• Teachers and students should feel free to report any concerns to the Director, Assistant Director or an appropriate member of staff.

Policy on the Prevention of bullying

The ultimate aim of Dance Tours anti-bullying policy is to:
• prevent bullying of any sort
• make it clear to all students and staff that bullying is always unacceptable
• ensure that everyone can operate in a supportive, caring and safe environment without fear of being bullied.

The seriousness of bullying cannot be emphasised enough. Bullying is among the top concerns that parents have about their children’s safety. Bullying is also a top concern of children and young people themselves.

Definition:
Bullying can take many forms (for instance, cyber- bullying via text messages or the internet), and is often motivated by prejudice against particular groups, for example on grounds of race, religion, culture, sex, gender, sexual orientation, homophobia, special educational needs or disabilities, appearance or health conditions, home conditions. All members of Dance Tours, should have an understanding of what bullying is and be familiar with the Dance Tours policy on bullying; and all have a responsibility to help create an atmosphere in which students and staff can report any incident of bullying knowing that these reports will always be taken seriously.

Examples of unacceptable behaviour include:
Physical (including sexual) assault, for example, hitting, kicking, spitting, removing belongings, damaging property Verbal abuse, by name-calling, teasing, ‘banter’, insulting, writing notes or making offensive remarks.

Cyber-bullying, which is defined as the use of ICT by an individual or group to support deliberate, repeated and hostile behaviour intended to harm others. Examples include using social websites (such as Facebook or Twitter), mobile ‘phones, text messaging, photographs, video and e-mail Indirect emotional tormenting by excluding from social groups or spreading malicious rumours Initiation ceremonies intended to cause pain, anxiety or humiliation.

What to do
The best way to stamp out bullying is for people to be aware of the issues involved, to be involved in prevention and to be clear in their own minds what action to take should cases arise.

If a student witnesses bullying behaviour they should support the victim by offering friendship and making it clear that in their opinion what is happening to them is wrong. They should encourage them to speak out on their own behalf by confronting the bully, or with their permission, confront the bully themselves. They should accompany the victim to a trusted adult, or suggest that they see their teacher or a member of staff on their behalf.

If a member of Staff witnesses an incident of bullying or it is reported to them they must reassure and support the students involved; advise them that you are required to pass details on to the Director or Assistant Director; and ask them to write down their allegation. The same procedures must be followed as for a Child Protection case; the member of staff must:

Choose a place to talk where the talk will not be interrupted but also where the member of staff is safe from allegation.

Listen carefully and patiently to the student, no matter how difficult the member of staff finds what they are saying.

Show the student they believe in him/her and takes his/her disclosure seriously. Stay calm and reassuring, and maintains neutral body language.

Not promise to keep the conversation secret, no matter how insistent the student may be. The staff member must explain that they are ready to listen but that when they have heard the account there may be parts that they have to tell somebody else in order to get the help required.

Not press for information, cross-examine or lead the student, as well-intentioned questions could prejudice further investigations. It is particularly important not to use leading questions or to put words into the student’s mouth. If the member of staff needs to respond verbally, they should feed back to the student what they have said.

Ensure the students’ immediate safety. Make careful notes immediately after the conversation, giving an accurate and full account of what was said. These notes should include all relevant information regarding the setting and circumstances of the communication, including the time and the persons present.

Inform the Director or Assistant Director immediately of the disclosure, allegations or suspicion, give them a copy of the written notes and ensure that they are aware of any immediate medical needs. They will co- ordinate an immediate investigation into the circumstances of the complaint.

Take no further action, including discussing their suspicions with the parent or anyone else involved in the care of the child, until the decision has been taken how to proceed.

Once the director is clear that a bullying offence has been committed, the bully and any others involved will be interviewed individually and written notes will be kept of the accounts of events. The process for dealing with bullying will be explained clearly to them. If the complaint regards a group, every effort will be made to prevent collusion during the investigation.

The Director decides whether to involve parents in the next stages.

It is the School’s intention to try, in the first case, to resolve such issues by getting all the parties together, to discuss the events and their causes and to seek reconciliation.

Details of the incident will be recorded on all the students’ files. It is the policy of Dance Tours to attempt to resolve such issues internally using our own disciplinary sanctions, unless the matter is of such gravity that it needs be reported.

Privacy Policy

This web site is managed and maintained by Dance Tours.

This Privacy Policy governs the manner in which Dance Tours collects, uses, maintains and discloses information collected from users (each, a "User") of the dacnetours.org website ("Site"). This privacy policy applies to the Site and all products and services offered by Dance Tours.

• When you visit this web site, we may record anonymous information about your visit and log the following information for statistical purposes and to allow us to develop better online services:
• Your server address
• Your operating system (for example Windows, Mac etc)
• Your top level domain name (for example .com, .gov, .au, .uk etc)
• The date and time of your visit to the site
• The pages accessed and the documents downloaded
• The previous site visited
• The type of browser used

This information is not specific to an individual and is used for system administration purposes, as well as statistical analysis. While anonymous information does not tell us anything about you specifically, it tells us about how you use our site.

Personal identification information
We may collect personal identification information from Users in a variety of ways, including, but not limited to, when Users visit our site, register on the site, fill out a form, and in connection with other activities, services, features or resources we make available on our Site. Users may be asked for, as appropriate, name, email address. We will collect personal identification information from Users only if they voluntarily submit such information to us. Users can always refuse to supply personally identification information, except that it may prevent them from engaging in certain Site related activities.

Non-personal identification information
We may collect non-personal identification information about Users whenever they interact with our Site. Non-personal identification information may include the browser name, the type of computer and technical information about Users means of connection to our Site, such as the operating system and the Internet service providers utilized and other similar information.

Web browser cookies
Another type of anonymous information shared between your browser and our server is a cookie. A cookie is a small text file that a server places on your hard drive to identify that subsequent requests to a site have come from the same user.

Our Site may use "cookies" to enhance User experience. User's web browser places cookies on their hard drive for record-keeping purposes and sometimes to track information about them. User may choose to set their web browser to refuse cookies, or to alert you when cookies are being sent. If they do so, note that some parts of the Site may not function properly.

Dance Tours may use cookies to ‘remember’ your browser between page visits. In this situation, the cookie identifies your browser, not you personally. Dance Tours may use cookies on this web site to develop patterns of site usage.

No personal information is stored within by Dance Tours cookies.
• When you email us or subscribe to us:
• We will record your email address
• We will only use your email address for the purpose for which you provided it.
• It will not be added to a mailing list (other than any email alerts to which you have subscribed) unless you have specifically requested this.
• We will not use your email address for any other purpose.
• We will not disclose it without your consent (except as authorised by law).

Other personal information collected by us, for example through the use of an online form, online registration, online or email will only:
• Be collected by lawful and fair means
• Be used for a lawful purpose
• Be collected with your consent.

Where you choose to send us a completed electronic form that includes your personal details, we do collect personally identifiable information, such as name, address and email address.

The information collected by email or electronic forms will be used only for the purpose for which you provided it, and we will not disclose it without your consent, except where authorised or required by law. The purpose for collection of information will be clear and explicit.

No attempt is made by Dance Tours to identify users or their browsing activities except, in the unlikely event of an investigation, where a law enforcement agency may exercise a warrant to inspect by Dance Tours logs.

Secure Transmissions
While by Dance Tours endeavours to provide a secure Internet environment, users should note that there are inherent risks associated with transmission of information via the Internet.

Third party links
There are several places throughout Dance Tours website that may link to other Web sites that do not operate under Dance Tours privacy practices. When you link to other Web sites, Dance Tours privacy practices no longer apply. We encourage visitors to review each site's privacy policy before disclosing any personally identifiable information.

Disclaimer notice
Dance Tours website is presented by Dance Tours for the purpose of disseminating information free of charge for the benefit of the public. Dance Tours monitors the quality of the information available on this website and updates the information regularly. However Dance Tours does not guarantee, and accepts no legal liability whatsoever arising from or connected to, the accuracy, reliability, currency or completeness of any material contained on this website or on any linked site. Dance Tours recommends that users exercise their own skill and care with respect to their use of this website and that users carefully evaluate the accuracy, currency, completeness and relevance of the material on the website for their purposes. This website is not a substitute for independent professional advice and users should obtain any appropriate professional advice relevant to their particular circumstances.

Links to external websites
The Dance website may contain links to other websites that are external to the site. This site takes reasonable care in linking websites but has no direct control over the content of the linked sites, or the changes that may occur to the content on those sites. It is the responsibility of the user to make their own decisions about the accuracy, currency, reliability and correctness of information contained in linked external websites. Links to external websites do not constitute an endorsement or a recommendation of any material on those sites or of any third party products or services offered by, from or through those sites. Users of links provided by this website are responsible for being aware of which organisation is hosting the website they visit.

Security of the site
This site applies a range of security controls to protect its website from unauthorised access. However, users should be aware that the World Wide Web is an insecure public network that gives rise to a potential risk that a user's transactions are being viewed, intercepted or modified by third parties or that files which the user downloads may contain computer viruses, disabling codes, worms or other devices or defects. Dance Tours accepts no liability for any interference with or damage to a user's computer system, software or data occurring in connection with or relating to this website or its use. Users are encouraged to take appropriate and adequate precautions to ensure that whatever is selected from this site is free of viruses or other contamination that may interfere with or damage the user's computer system, software or data. Certain links in this site connect to other Web sites maintained by third parties over whom Dance Tours has no control. Dance Tours makes no representations as to the accuracy or any other aspect of information contained in other Web sites.

How we use collected information
Dance Tours may collect and use Users personal information for the following purposes:
• To improve customer service: Information you provide helps us respond to your customer service requests and support needs more efficiently.
• To personalise user experience: We may use information in the aggregate to understand how our Users as a group use the services and resources provided on our Site.
• To improve our Site: We may use feedback you provide to improve our products and services.
• To send periodic emails: We may use the email address to respond to their inquiries, questions, and/or other requests.

How we protect your information
We adopt appropriate data collection, storage and processing practices and security measures to protect against unauthorized access, alteration, disclosure or destruction of your personal information, username, password, transaction information and data stored on our Site.

Sensitive and private data exchange between the Site and its Users happens over a SSL secured communication channel and is encrypted and protected with digital signatures.

Sharing your personal information
We do not sell, trade, or rent Users personal identification information to others. We may share generic aggregated demographic information not linked to any personal identification information regarding visitors and users with our business partners, trusted affiliates and advertisers for the purposes outlined above.

Changes to this privacy policy
Dance Tours has the discretion to update this privacy policy at any time. When we do, we will revise the updated date at the bottom of this page. We encourage Users to frequently check this page for any changes to stay informed about how we are helping to protect the personal information we collect. You acknowledge and agree that it is your responsibility to review this privacy policy periodically and become aware of modifications.

Your acceptance of these terms
By using this Site, you signify your acceptance of this policy. If you do not agree to this policy, please do not use our Site. Your continued use of the Site following the posting of changes to this policy will be deemed your acceptance of those changes.

Contacting us
If you have any questions about this Privacy Policy, the practices of this site, or your dealings with this site, please contact Dance Tours by email

This document was last updated on January 01, 2020

Privacy Policy

Dance Tours is committed to protecting any personal information you share with us. We operate in accordance with the Data Protection Act – your personal details will be treated in strict confidence and will not be passed on to any other organisation.

We do not store credit card details nor do we share customer details with any third parties. If you have any questions related to privacy, please contact us.

Confidentiality
Information about students given to Dance Tours by the students themselves, their parents, guardians or carers, or by other agencies will remain confidential. Staff will be given relevant and information only a “need to know” basis in order to support the student if that is necessary and appropriate. Dance Tours is, however, under a duty to share any information which is of a Child Protection nature. Dance Tours understands that this is in the best interests of the student and overrides any other duties Dance Tours have regarding confidentiality and information sharing.

Dance Only Workshop Payment Policy

’Registration Forms’ will only be accepted with proof of payment. Payment can be made online at Dance Tours website using Bank transfer or PayPal using Debitcard, Mastercard, Visacard and most major credit cards.

A student’s place is reserved upon receipt of full payment. Reservations are accepted in order of deposit receipt. Payments are processed on receipt.

In-order to confirm a students place on any Dance Tours ‘dance only workshop’ a 100% per student non-refundable booking fee is required to be paid when you submitted your ‘Registration Form’.

Closing Date/Application processing time
All applications should be received no later than one week prior to the programme start date allowing for processing and confirmation details to be forwarded to the applicant, however, vacancies cannot be guaranteed.

Early Bird Dates
To pay the ‘Early Bird Fee’ for any course, applications must be received by the early bird closure date as listed on the publicity flyer, (normally three weeks prior to the course date). Information about these dates can be found on Dance Tours website.

Prices:
All prices are subject to availability and can be withdrawn or varied without notice. The price is guaranteed only when paid in full.

Please note that for some courses the prices quoted are subject to change. Price changes may occur by reason of matters outside our control which increase the cost of the product or service. Such factors include adverse currency fluctuations, fuel surcharges, taxes and airfare increases etc. Dance Tours reserves the right to make these changes as well as alter the faculty or content of the course without prior notification. Dance Tours maintains the information of its brochures to correct at the time of publication.

Dance Only Workshop Payment Policy

Refund Policy
Dance Tours is generally unable to offer refunds for any course unless the course is cancelled by Dance Tours. Dance Tours is unable to offer refunds for any cancellations after applications have closed.

All applicants for refund will be looked in a case by cases scenario and are subject to the directors discretion. In the case of a refund a written notice of withdrawal from the course received two weeks prior to its commencement will incur a 50% cancellation fee. Notices of withdrawal after two weeks, are not eligible for refund. In the unlikely event that a course is cancelled by Dance Tours students will receive a full refund.

Any refund is subject to written verification eg. medical certificates being received by Dance Tours. A partial refund minus an ‘administration cancellation fee’ may be given in exceptional circumstances for workshop cancellations made after the application closing date but prior to the start of the course.

A strict administration cancellation fee of £50 will be applied to all refunds.

Refunds are not available once a course has commenced.

Fees are non-transferable.

Credit Transfer to another course must be accompanied by appropriate written verification/documentation eg. medical certificates.

Partial refunds shall not be issued for non-attendance.

Any application for refund, if a student cannot attend a course they have already paid for or cannot complete once it has commenced will be decided on the merits of each case individually and at the discretion of Dance Tours.

All applications for refund, must be made in writing and accompany a doctors certificate if applicable.

Total incapacitation due to medical reasons that is supported by medical documentation will incur a 15% cancelation fee.

Dance Tours reserves the right to retain all or part of an individual’s course fees in the event an applicant withdraws.

Dance Tours reserves the right to retain all or part of an individual’s course fees in the event they are asked to leave a course.

Refunds may take up to 14 working days to reach your bank due to clerical handling of the matter.

Dance & Tourism Workshop Refund Policy

Refund Policy
Dance Tours is generally unable to offer refunds for any programme unless the course is cancelled by Dance Tours. All applications for refund will be looked in a case by cases scenario and are subject to Dance Tours discretion.

• If cancellation occurs, no refund will be paid of the deposit.
• If cancellation occurs more than two weeks prior to arrival 50% of the additional balance paid will be refunded.
• If the cancelation occurs less than two weeks prior to arrival, no refund will be paid.
• Dance Tours is generally unable to offer refunds for any cancellations after applications have closed.

Any refund is subject to written verification eg. medical certificates being received by Dance Tours. A partial refund minus Dance Tours cancellation fee may be given in exceptional circumstances for workshop cancellations made after the application closing date but prior the start of the course.

A strict administration cancellation fee of £50 will apply to all applications. Refunds are not available once a course has commenced.

In exceptional circumstances, Dance Tours applicants may apply in writing via email to Dance Tours for credit transfer for the following programme. This must be accompanied by appropriate written verification/documentation eg. medical certificates.

Dance Tours reserves the right to retain all or part of an individual’s course fees in the event an applicant withdraws.

Dance Tours reserves the right to retain all or part of an individual’s course fees in the event they are asked to leave a course.

Partial refunds shall not be issued for non-attendance.

Fees are non-transferable. In the unlikely event that a course is cancelled, students will receive a full refund. Any application for refund, if a student cannot attend a course they have already paid for or cannot complete a study tour once it has commenced will be decided on the merits of each case individually and at the discretion of Dance Tours. All applications for refund, must be made in writing and accompany a doctors certificate if applicable.

Total incapacitation due to medical reasons that is supported by medical documentation will incur a 15% cancelation fee.

Refunds may take up to 14 working days to reach your bank.

Safe Remote Learning Policy for the virtual classroom.

These Policies are written to help safeguard Children, Vulnerable Adults and Dance Tours staff in the virtual classroom setting.

Limitation of Liability for the virtual classroom
• It is your responsibility to ensure that you are sufficiently fit, physically, mentally and emotionally, to undertake all components of the online training course or service. It is your responsibility to notify Dance Tours of any pre-existing medical conditions as well as any special assistance you may reasonably require prior to enrolment or before commencing any of the exercises contained with the course and again if circumstances change throughout the period you are undertaking an online class or service with Dance Tours.
• You understand that undertaking our online training or service involves exercise and that the body’s reaction to exercise cannot always be predicted with accuracy. Furthermore, you acknowledge that there are risks involved in performing physical activity including but not limited to musculoskeletal strains, pain and injury, and that certain abnormal changes may occur during or following exercise which may adversely affect blood pressure, cause heart attack or even death.
• Dance Tours shall not be liable for any special or consequential damages that result from your participation in the online class, services, events and activities offered on or through this site.

Liability for Teaching
You acknowledge that you shall be responsible for your omissions, errors or neglect when performing, conducting, teaching or instructing material you may have learned through Dance Tours.

By enrolling in a Dance Tours online workshop or a training course with Dance Tours you confirm to have read all information and take full responsibility for your participation in this online event.

Online class Cancellation Policy
For all our online workshops and services we have a 24-hour notice of cancellation policy.

In the unlikely event a course is cancelled by Dance Tours you will receive a full refund unless you have been informed that your class has been rescheduled to a later date. In the event a class is cancelled by you or by your school no refund will be provided.

Policy on online class sizes. Dance Tours has a maximum online class size policy of 12 persons per class.

Recording
Dance Tours does not permit students, parents or teachers to record online classes (ie. photography, video, etc.) without written permission from the director. Any onward sharing or posting on social media is strictly prohibited. The sharing of any personal contact details and sharing of any classroom material taken during the virtual class is the property of Dance Tours and is strictly prohibited without written permission by Dance Tours.

Dance Tours may record or take photos during class to use for its own achieve or promotional purposes.

Personal Data
Dance Tours ensures that computer access to all personal information is password protected and any written information is kept safe and secure.

In order to enter a class Dance Tours may be required to ask for your personal data (e.g. username) to invite you into the virtual classroom setting. Dance Tours’ usual Data protection policies still apply.

Any information collected by Dance Tours will not be stored nor shared by Dance Tours.

Safeguarding measures
Dance Tours ensures that it’s online tuition follows the best possible practice by always having 2 members of staff involved in its online classes, in-line with our regular Safeguarding Policies.

Entering classes
Dance Tours makes note of all people participating in the classes and does its best to monitor the event during class (including those that arrived/departed early or late) to ensure no unauthorised persons gain entry to the online event.

Normally you will be sent the link to your class one day before the event. Normally the virtual classroom will be opened 20 minutes before the start of class so you can organise your yourself. At that point you may enter. Generally your teacher will enter the virtual classroom 5-10 minutes before the start of class. We recommend you enter the virtual classroom approximately 10 minutes before the start of class.

Communicating and Sharing information.
Personal email accounts or alternative forms of communication such as social media/messaging services must not be used as a line source of communication between pupils and staff.

You should only contact Dance Tours using its official professional email.

Do not share any personal contact details or material during the virtual classroom to anyone you do not know.

Students are expected to maintain the same level of discipline, and hold the same level respect for their colleges and teachers in the virtual classroom as they would in any regular class room setting, (In-line with Dance Tours General Guidelines and Policies). This is also to do with but no limited to the use of appropriate language (this extends to texts and emoji’s) while online. Students who do not fully abide by Dance Tours rules may be asked to leave the online class.

Online bullying or any other inappropriate behaviour will not be accepted and you will be asked to leave the course.

Complaints
If you have cause for complaint, please bring it to the attention of Dance Tours director or another member of staff as soon as you can. Ideally we can address the cause of your concern before needing to escalate the concern.

Please report any safeguarding incidents or potential concern to the director or a member of staff as soon as you can via email. Ideally we can address the cause of your concern before needing to escalate the concern. You will be updated how your concern is being dealt with through out.

Systems
Dance Tours chooses to use Zoom as a platform for its online classes. To the best of its ability it ensures that access to classes is password protected and the participants are kept safe and secure.

General Guidelines for taking class In Dance Tours Online Virtual Classroom setting

Dance Tours online ‘Open Access’ dance classes are designed to cater to students of all ages and levels.

Students under the age of 18 years must have a responsible parent, teacher or guardian supervise the online class.

The online virtual class room setting is managed and maintained by Dance Tours.

All Dance Tours teachers are all highly skilled dance professionals. All our staff and faculty have obtained where necessary the appropriate ‘Criminal Background Checks’ from the correct authority to work with children and vulnerable adults.

Each student will receive the same level of individual care and instruction from our guest teachers throughout the class.

Students obligations
Students are required to have a competent level of dance experience and a moderate to good level of fitness to take our online classes. It is recommended that students attend at least two ballet these classes a week at their local ballet school and already have a good grasp of positions and terminology.

You must indicate if you have an injury or physical problem before taking class.

Students are required to maintain a mature attitude throughout the online class in the virtual classroom setting to ensure an enjoyable and productive experience for all attendees. If a student does not abide by this regulation, they may be asked to leave without refund.

We expect all students to take responsibility for themselves, work hard, avoid aggressive or bullying behaviour, accept Dance Tours rules and the constructive criticism or correction of its teachers and staff.

All applicants and visitors (including teachers and parents) watching are required to identify themselves online as soon as they enter the virtual class room using their correct name in the user Id.

For the benefit of all users, each person will be identified at the beginning of class.

It is recommended that all students be injury free. Attending class, with a pre-existing injury, is done so at the student’s own risk.

Dance Tours reserves the right to terminate the attendance of any student.

Taking class while pregnant
If you are pregnant please consult with your doctor before taking any online class with Dance Tours and throughout your entire pregnancy. If you have approval from your doctor, please arrive early to class, check in with your teacher and be prepared to either rest or do modifications appropriate for pregnancy. The seriousness of online bullying cannot be emphasised enough. Cyber Bullying in any form (for instance, via text messages, emoji or verbal) is completely unacceptable and is not tolerated in the ~Virtual Classroom setting.

Cancellation Policy

Where cancellation of a booking by a ‘Group’ occurs, ‘Dance Tours’ reserves the right to claim full remuneration for the event. The ‘Group’ acknowledges and accepts that cancellation by them may cause ‘Dance Tours’ to suffer considerable losses. If for reasons other than those of “force majeure” the online class is cancelled by the group the group will be required to pay Dance Tours the full fee for the lesson.

Where the cancellation of a private lesson or the withdrawal from a class by an ‘Individual’ occurs, Dance Tours’ reserves the right to claim full remuneration for the price of the lesson. The ‘Individual’ acknowledges and accepts that cancellation by them may cause ‘Dance Tours’ to suffer considerable losses.

If for reasons other than those of “force majeure” the online class is cancelled by the individual the individual will be required to pay Dance Tours the full fee for the lesson.

If for any reason a class cannot happen due to technical difficulties beyond Dance Tours control the following guideline measures and polices will apply. Each circumstance will be judged in a case by case scenario based on its own merit by Dance Tours. All decisions for refund will be made at the discretion of the director.

If for any reason your online class experiences ‘Minor Disruptions’‘ because of technical issues, (ie. some disruption, but class can continue and the majority of the lesson can be achieved) no refund will be provided.

If for any reason your online class experiences ‘Server Disruptions’ because of technical issues (ie. the majority of the class cannot be achieved and class cannot continue) your class will be rescheduled to a later date. If your class cannot be rescheduled to a later date that is suitable for both parties a refund may be offered by Dance Tours at the directors discretion.

In the event the start of your class is delayed due to technical difficulties beyond Dance Tours control. In most circumstances the teacher will either run over time or do their best to make up the time during class.

Coping with technical difficulty
In the event of any technical difficulty Dance Tours will do its best to resolve the matter as quickly as possible.

Dance Tours sincerely apologise in advanced of any technical difficulties that may occur. Although Dance Tours does all it can to try to avoid and minimise these issues the internet is not a faultless service and from time to time may experience disruption in the service in virtual classroom setting.

Dance Tours uses third services (eg. Zoom and Skype etc.) to carry out its meetings online and connect students and teachers together in its Virtual Classroom space. However, It has no control over these Web sites and their service. Dance Tours will not be held responsible for any issues to do with the delivery of third party services.

In order to minimise disruptions on the net we suggest turning off any unnecessary Wi-Fi devices during the class.

In order to take online classes in the Virtual Classroom setting you must first have access to the internet, either by cable or Wi-Fi. It is recommended updating to a fast service provider to give you the best experience. Dance Tours can not be help accountable for slow running internet services.

Intellectual Property

All intellectual property, including but not limited to any idea, suggestion, material capable of copyright or information produced by Dance Tours for the online class, remains the property of Dance Tours and use thereof is strictly prohibited without the prior agreement and approval of Dance Tours.

By entering Dance Tours Virtual Classroom setting you acknowledge and accept that all information produced by Dance Tours teachers for the online class is the intellectual property of Dance Tours that was obtained or prepared pursuant to the class, and any copies thereof remain the exclusive property of Dance Tours. All applicants and visitors in the Virtual Classroom acknowledge and accept that no copies of any type will be made during class (out of respect for our teachers) without the prior written consent by Dance Tours.

Safety Online

In-line with Dance Tours usual dance class Guidelines and Policies. Safety is a priority at Dance Tours. The safety and well-being of all our students is paramount. Dance Tours works hard to ensure that the highest level of health and safety standards are taken.

Demonstrating Online
Teaching classical ballet is a physical activity and appropriate physical demonstration between students and teachers in the virtual classroom setting is essential to ballet training to illustrate an exercise or concept to a student or to correct a student’s body.

Ballet posture may often require that teachers highlight their rib-cage, buttock and inner thigh by moving or touch their body parts to demonstrate positions and movements to the students. This often involves a good deal of exposure to the camera.

Dance Tours recognises that such physical demonstration is a potentially complex area; and it also fully recognises its responsibilities for safeguarding students and teachers and for protecting their welfare.

Non-personal identification information
When entering the online virtual classroom setting you will be required to provide ‘Non-personal’ identification information. Non-personal identification information may include your user name or an email address.

Using our service allows us permission to record your email address. We will only use your email address for the purpose for which you provided it. We may use the email address to respond to inquiries, questions, and/or other requests. It will be added to our mailing list unless you have specifically requested it not to be.

We will not use your email address for any other purpose. We will not disclose it without your consent (except as authorised by law).

We will never ask for your credit card details in the Virtual Classroom setting. Please do not disclose your personal details to anyone online you do not trust fully. We do not store credit card details nor do we share customer details with any third parties.

If you have any questions related to Non-personal identification information please contact us.

Dance Tours applies a range of security controls to protect its Virtual Classroom clients from unauthorised access. However, users should be aware that the World Wide Web is an insecure public network that gives rise to a potential risk that a user's transactions are being viewed, intercepted or modified by third parties or that files which the user downloads may contain computer viruses, disabling codes, worms or other devices or defects. Dance Tours accepts no liability for any interference with or damage to a user's computer system, software or data occurring in connection with or relating to this website or its use. Users are encouraged to take appropriate and adequate precautions to ensure that whatever is selected from this site or third party sites is free of viruses or other contamination that may interfere with or damage the user's computer system, software or data.

Dance Tours Virtual Classroom setting uses third party conference calling sites (eg. Zoom and Skype etc.) to host its meeting to connect clients to its classes online. These Web sites are maintained by third parties over whom Dance Tours has no control. Dance Tours makes no representations as to the service, accuracy or any other aspect of information contained in these Web sites.

How we protect your information
We adopt appropriate data collection, storage and processing practices and security measures to protect against unauthorised access, alteration, disclosure or destruction of your personal information, username, password, transaction information and data stored by us.

Sharing your personal information
We do not sell, trade, or rent Users personal identification information to others. We may share generic aggregated demographic information not linked to any personal identification information regarding visitors and users with our business partners, trusted affiliates and advertisers for the purposes outlined above.

Sensitive and private data exchange between the Site and its Users happens over a SSL secured communication channel and is encrypted and protected with digital signatures.

Confidentiality
Information about students given to Dance Tours by the students themselves, their parents, guardians, carers, or by other agencies will remain confidential. Staff will be given relevant information only on a “need to know” basis in order to support the student if that is necessary and appropriate. Dance Tours is, however, under a duty to share any information which is of a Child Protection nature. Dance Tours understands that this is in the best interests of the student and overrides any other duties Dance Tours have regarding confidentiality and information sharing.

Changes to this privacy policy
Dance Tours has the discretion to update this privacy policy at any time. When we do, we will revise the updated date at the bottom of this page. We encourage Users to frequently check this page for any changes to stay informed about how we are helping to protect the personal information we collect. You acknowledge and agree that it is your responsibility to review this privacy policy periodically and become aware of modifications.

Your acceptance of these terms
By attending our online virtual classroom, you signify your acceptance of Dance Tours Terms and conditions and policies. If you do not agree to these policy, please do not use our service. Your continued use of the service following the posting of changes to our policies will be deemed your acceptance of those changes.

Contacting us
If you have any questions about our Virtual classroom policies, practices, or your dealings with the Virtual Classroom, please contact Dance Tours by email.

This document was last updated on June 01, 2020

Virtual Classroom Payment Policy

After registering for your online class payment can be made online by Bank transfer or PayPal using Debitcard, Mastercard, Visacard and most major credit cards.

A student’s place is reserved upon receipt of full payment. Reservations are accepted in order of deposit receipt. Payments are processed on receipt.

In-order to confirm a your place, a 100% per student non-refundable booking fee is required to be paid when you submitted your ‘Registration Form’.

Groups can arrange a special group payment at the end of their online class payment can be made online by Bank transfer or PayPal using Debitcard, Mastercard, Visacard and most major credit cards.

Even if you don’t have a PayPal account, or you don’t want to register one, you can still pay through PayPal using your credit card information. When you reach the PayPal terminal choose Pay with a debit or credit card, enter your details, then, hit the CONFIRM button to pay via PayPal’s service.

As a “PayPal guest” you should be able to make the purchase.

There is an option to Sign up to PayPal if you want to use Paypal in the future, but you don't have to have a PayPal account to use Paypal every time and there is an option there for non-registered users.

Dress code

In-line with Dance Tours usual dress code policy for class in the studio setting we require students wear the appropriate dance uniform for your online class in the virtual classroom. In some classes you may be permitted to wear warm-up gear. Please do not wear anything too revealing online. If you are not wearing the appropriate dress code you may be asked to leave a class.

Suggested examples of appropriate dress code and items you may need for your class:

Girls:
• Appropriate warm-up clothing (tracksuit, leg warmers etc) may be permitted in some classes.
• Hand towel
• Leotard
• Pink ballet tights and waist elastic. (footless tights may be required in some classes).
• soft ballet shoes with elastics
• Pointe shoes with ribbons (for the who have muddied pointe before).
• 1 pair of character shoes and a matching character shirt.
• 1 pair of Jazz shoe may be required for some classes (optional)
• Trainers may be required for some classes (optional).


Boys:
• Appropriate warm-up clothing (tracksuit, leg warmers etc) may be permitted in some classes.
• Hand towel
• Male Dance belt (dance support)
• Dance tights,
• fitted white t-shirt,
• Waist elastic
• white ankle socks,
• ballet shoes
• 1 pair of character shoes and a matching character shirt.
• 1 pair of Jazz shoe may be required for some classes (optional)
• Trainers may be required for some classes (optional).

If you have any concerns about the appropriate dance wear you will be required to have for your class please check with Dance Tours before the class.

General guidelines about who can take our online classes.

Dance Tours online ‘Open Access’ dance classes are designed to cater to students of all ages and levels. Students under the age of 18 years must have a responsible parent, teacher or guardian supervise the online class.

Students are required to have a competent level of dance experience and a moderate to good level of fitness to take our online classes. It is recommended that students attend at least two ballet these classes a week at their local ballet school and already have a good grasp of positions and terminology.

You must indicate if you have an injury or physical problem before taking class.

Students are required to maintain a mature attitude throughout the online class in the virtual classroom setting to ensure an enjoyable and productive experience for all attendees. If a student does not abide by this regulation, they may be asked to leave without refund.

We expect all students to take responsibility for themselves, work hard, avoid aggressive or bullying behaviour, accept Dance Tours rules and the constructive criticism or correction of its teachers and staff.

Each student will receive the same level of individual care and instruction from our guest teachers throughout the class.

It is recommended that all students be injury free. Attending class, with a pre-existing injury, is done so at the student’s own risk.

Dance Tours reserves the right to terminate the attendance of any student.

Can I take class if I am pregnant?
If you are pregnant please consult with your doctor before taking any online class with Dance Tours and throughout your entire pregnancy. If you have approval from your doctor, please arrive early to class, check in with your teacher and be prepared to either rest or do modifications appropriate for pregnancy.

What are my obligations as a student taking class online in the Virtual Classroom setting?
Students must warm up before the start of class. It is a students responsibility to do a warm-up themselves before class in order to avoid injury.

It is recommended students arrive at least 5 minutes before the start of class to properly set up their camera so as not to delay the beginning of the class for other. Class schedules are fixed and cannot be changed due to the delay of late arrivals.

Late arrivals willbe admitted into class late, however, please understand in most circumstances the teacher cannot wait for late comers to arrive to begin the class.

Students are required to have a competent level of dance experience and a moderate to good level of fitness to take our online classes. It is recommended that students attend at least two ballet classes a week at their local ballet school and already have a good grasp of positions and terminology.

You must indicate if you have an injury or physical problem before taking class.

Students are required to maintain a mature attitude throughout the online class in the virtual classroom setting to ensure an enjoyable and productive experience for all attendees. If a student does not abide by this regulation, they may be asked to leave without refund.

We expect all students to take responsibility for themselves, work hard, avoid aggressive or bullying behaviour, accept Dance Tours rules and the constructive criticism or correction of its teachers and staff.

All applicants and visitors (including teachers and parents) watching are required to identify themselves online as soon as they enter the virtual class room using their correct name in the user Id.

For the benefit of all users, each person will be identified at the beginning of class.

It is recommended that all students be injury free. Attending class, with a pre-existing injury, is done so at the student’s own risk.

Dance Tours reserves the right to terminate the attendance of any student.

General guidelines on what to expect on the day

1a. If you are a group Dance Tours will send the group organiser the link to your class 1 day in advanced of your class or classes either via email or WhatsApp etc. (Using the group leaders designated contact information). We recommend replying to this correspondence to let us know you have received our invitation.

1b. If you are an individual student and are not taking class under the guidance of a group leader you will individually be sent the link to your class or classes 1 day before the class.

• Dance Tours will open the link to its Virtual Classroom 30 minutes before the commencement of class.
• Dance Tours will send your group leader a confirmation email or text informing them that the Virtual Classroom is now open for students and visitors to join. It is the group leaders responsibility to inform their group that the class is open for them to join.

Note:
As soon as the Virtual Classroom is opened, a Dance Tours representative will be waiting to let you in. Please wait for 1 to 2 minutes (in case of a delay in the internet) for the representative to let you into the meeting. If after 5 minutes you have still not been let into the meeting or for what ever reason cannot enter the meeting please ask your group representative to contact us immediately. Please do not leave contacting us about this matter until the very start of class as this could interfere with the start of your class.

Delay in being allowed into the Virtual Classroom could happen for any number of reasons that are beyond Dance Tours control, to do with either the third party service providers used by Dance Tours (ie. Zoom, Skype etc.) to conduct the classes online or the internet itself. Although Dance Tours does all it can to minimise these disruptions please understand that the internet is not a faultless service. If for any reason disruptions to the service do occur Dance Tour will do all it can to try to resolve the matter as quickly as possible and keep you updated.

• Once inside the Virtual Classroom please use this time to organise your camera and space, so as not to delay the start of class.

Note:
Please be aware once you are in the Virtual Classroom setting your camera and microphone have the ability to be on and you be seen live online.

Please remember during class to always angle yourself to the camera in a non- compromising way.

• At the end of class the host will end the meeting online. Once you leave the meeting the link will be no longer valid for any other meeting.

Note:
each class has a unique link and a new link will be supplied for each new class.

Cancelation Policy for Online classes in the Virtual Classroom setting

Where cancellation of a booking by a ‘Group’ occurs, ‘Dance Tours’ reserves the right to claim full remuneration for the event.

The ‘Group’ acknowledges and accepts that cancellation by them may cause ‘Dance Tours’ to suffer considerable losses. If for reasons other than those of “force majeure” the online class is cancelled by the group the group will be required to pay Dance Tours the full fee for the lesson.

Where the cancellation of a private lesson or the withdrawal from a class by an ‘Individual’ occurs, Dance Tours’ reserves the right to claim full remuneration for the price of the lesson. The ‘Individual’ acknowledges and accepts that cancellation by them may cause ‘Dance Tours’ to suffer considerable losses.

If for reasons other than those of “force majeure” the online class is cancelled by the individual the individual will be required to pay Dance Tours the full fee for the lesson.

If for any reason a class cannot happen due to technical difficulties beyond Dance Tours control the following guideline measures and polices will apply. Each circumstance will be judged in a case by case scenario based on its own merit by Dance Tours. All decisions for refund will be made at the discretion of the director.

If for any reason your online class experiences ‘Minor Disruptions’‘ because of technical issues, (ie. some disruption, but class can continue and the majority of the lesson can be achieved) no refund will be provided.

If for any reason your online class experiences ‘Server Disruptions’ because of technical issues (ie. the majority of the class cannot be achieved and class cannot continue) your class will be rescheduled to a later date. If your class cannot be rescheduled to a later date that is suitable for both parties a refund may be offered by Dance Tours at the directors discretion.

In the event the start of your class is delayed due to technical difficulties beyond Dance Tours control. In most circumstances the teacher will either run over time or do their best to make up the time during class.

What to expect if you experience technical difficulty while online in the Virtual Classroom setting.

For the safety and privacy of all people involved in the class the recording or classes is strictly prohibited.

A small amount of screen shots may be taken with the permission of the director. Please ask before taking Dance Tours before taking any screen shots of the class. Sharing of these images in social media is strictly prohibited.

All intellectual property, including but not limited to any idea, suggestion, material capable of copyright or information produced by Dance Tours for the online class, remains the property of Dance Tours and use thereof is strictly prohibited without the prior agreement and approval of Dance Tours.

By entering Dance Tours Virtual Classroom setting you acknowledge and accept that all information produced by Dance Tours teachers for the online class is the intellectual property of Dance Tours that was obtained or prepared pursuant to the class, and any copies thereof remain the exclusive property of Dance Tours. All applicants and visitors in the Virtual Classroom acknowledge and accept that no copies of any type will be made during class (out of respect for our teachers) without the prior written consent by Dance Tours.

Teacher demonstrating online?

Teaching classical ballet is a physical activity and appropriate physical demonstration between students and teachers in the virtual classroom setting is essential to ballet training to illustrate an exercise or concept to a student or to correct a student’s body.

Ballet posture may often require that teachers highlight their rib-cage, buttock and inner thigh by moving or touch their body parts to demonstrate positions and movements to the students. This often involves a good deal of exposure to the camera.

Dance Tours recognises that such physical demonstration is a potentially complex area; and it also fully recognises its responsibilities for safeguarding students and teachers and for protecting their welfare.

How we keep your private information online and what security measures are taken to protect my personal online data.

When you enter the online classroom you will be required to provide ‘Non-personal’ identification information. Non-personal identification information may include your user name or an email address.

Using our service allows us permission to record your email address. We will only use your email address for the purpose for which you provided it. We may use the email address to respond to inquiries, questions, and/or other requests. It will be added to our mailing list unless you have specifically requested it not to be.

We will not use your email address for any other purpose. We will not disclose it without your consent (except as authorised by law).

We will never ask for your credit card details in the Virtual Classroom setting. Please do not disclose your personal details to anyone online you do not trust fully. We do not store credit card details nor do we share customer details with any third parties.

If you have any questions related to Non-personal identification information please contact us.

Dance Tours applies a range of security controls to protect its Virtual Classroom clients from unauthorised access. However, users should be aware that the World Wide Web is an insecure public network that gives rise to a potential risk that a user's transactions are being viewed, intercepted or modified by third parties or that files which the user downloads may contain computer viruses, disabling codes, worms or other devices or defects. Dance Tours accepts no liability for any interference with or damage to a user's computer system, software or data occurring in connection with or relating to this website or its use. Users are encouraged to take appropriate and adequate precautions to ensure that whatever is selected from this site or third party sites is free of viruses or other contamination that may interfere with or damage the user's computer system, software or data.

Dance Tours Virtual Classroom setting uses third party conference calling sites (eg. Zoom and Skype etc.) to host its meeting to connect clients to its classes online. These Web sites are maintained by third parties over whom Dance Tours has no control. Dance Tours makes no representations as to the service, accuracy or any other aspect of information contained in these Web sites.

How we protect your information
We adopt appropriate data collection, storage and processing practices and security measures to protect against unauthorised access, alteration, disclosure or destruction of your personal information, username, password, transaction information and data stored by us.

Sharing your personal information
We do not sell, trade, or rent Users personal identification information to others. We may share generic aggregated demographic information not linked to any personal identification information regarding visitors and users with our business partners, trusted affiliates and advertisers for the purposes outlined above.

Sensitive and private data exchange between the Site and its Users happens over a SSL secured communication channel and is encrypted and protected with digital signatures.

Confidentiality
Information about students given to Dance Tours by the students themselves, their parents, guardians, carers, or by other agencies will remain confidential. Staff will be given relevant information only on a “need to know” basis in order to support the student if that is necessary and appropriate. Dance Tours is, however, under a duty to share any information which is of a Child Protection nature. Dance Tours understands that this is in the best interests of the student and overrides any other duties Dance Tours have regarding confidentiality and information sharing.

Changes to this privacy policy
Dance Tours has the discretion to update this privacy policy at any time. When we do, we will revise the updated date at the bottom of this page. We encourage Users to frequently check this page for any changes to stay informed about how we are helping to protect the personal information we collect. You acknowledge and agree that it is your responsibility to review this privacy policy periodically and become aware of modifications.

Your acceptance of these terms
By attending our online virtual classroom, you signify your acceptance of Dance Tours Terms and conditions and policies. If you do not agree to these policy, please do not use our service. Your continued use of the service following the posting of changes to our policies will be deemed your acceptance of those changes.

Contacting us
If you have any questions about our Virtual classroom policies, practices, or your dealings with the Virtual Classroom, please contact Dance Tours by email.

This document was last updated on June 01, 2020

Virtual Classroom payment policy and procedure?

After registering for your online class payment can be made online by Bank transfer or PayPal using Debitcard, Mastercard, Visacard and most major credit cards.

A student’s place is reserved upon receipt of full payment. Reservations are accepted in order of deposit receipt. Payments are processed on receipt.

In-order to confirm a students place, a 100% per student non-refundable booking fee is required to be paid when you submitted your ‘Registration Form’.

Groups can arrange a special group payment at the end of their online class payment can be made online by Bank transfer or PayPal using Debitcard, Mastercard, Visacard and most major credit cards.

Even if you don’t have a PayPal account, or you don’t want to register one, you can still pay through PayPal using your credit card information. When you reach the PayPal terminal choose Pay with a debit or credit card, enter your details, then, hit the CONFIRM button to pay via PayPal’s service.

As a “PayPal guest” you should be able to make the purchase.

There is an option to Sign up to PayPal if you want to use Paypal in the future, but you don't have to have a PayPal account to use Paypal every time and there is an option there for non-registered users.

Correct Dress code for online class in The Virtual Classroom setting

In-line with Dance Tours usual dress code policy for class in the studio setting we require students wear the appropriate dance uniform for your online class in the virtual classroom. In some classes you may be permitted to wear warm-up gear. Please do not wear anything too revealing online. If you are not wearing the appropriate dress code you may be asked to leave a class.

Example of appropriate dress code and items you may need are as follows:

Girls:
• Appropriate warm-up clothing (tracksuit, leg warmers etc) may be permitted in some classes.
• Hand towel
• Leotard
• Pink ballet tights and waist elastic. (footless tights may be required in some classes).
• soft ballet shoes with elastics
• Pointe shoes with ribbons (for the who have muddied pointe before).
• 1 pair of character shoes and a matching character shirt.
• 1 pair of Jazz shoe may be required for some classes (optional)
• Trainers may be required for some classes (optional).

Boys:

• Appropriate warm-up clothing (tracksuit, leg warmers etc) may be permitted in some classes.
• Hand towel
• Male Dance belt (dance support)
• Dance tights,
• fitted white t-shirt,
• Waist elastic
• white ankle socks,
• ballet shoes
• 1 pair of character shoes and a matching character shirt.
• 1 pair of Jazz shoe may be required for some classes (optional)
• Trainers may be required for some classes (optional).

If you have any concerns about the appropriate dance wear you will be required to have for your class please check with Dance Tours before the class.